Burns & McDonnell Jobs

Description

Responsible for providing administrative support to the leadership team to ensure continuity of daily office functions and operations. Coordinates office support and reception services.

Essential Duties and Responsibilities include the following: Other duties may be assigned.

• Provide administrative support to department managers.

• Assists the human resources department with assembling new hire packets, entering new hire information into management information system, scanning and filing new hire paperwork to document management system, and reviewing and auditing forms.

• Completes wage and employment verifications and unemployment claims.

• Coordinates administrative tasks for the safety department such as labeling invoices with correct project numbers and assembling PPE for offices and jobsites.

• Scans invoices and statements and monitor past due invoices.

• Assists the procurement department with purchase order adjustments.

• Receives and directs calls to the appropriate department. Greets and assists visitors and guests. Monitors visitor access badges. Manages reception area by keeping it secure, clean and welcoming.

• Monitors fleet vehicle assignments and documentation.

• Plan, coordinate and facilitate onsite and offsite meetings and events. This may include: orientation and training, stakeholder meetings, management meetings, and company events.

• Prepares email announcements, letters, memos, forms, and reports according to written or verbal instructions.

• Ensures office equipment is maintained and stocked.

• Provides the utmost confidentiality when handling sensitive information.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving – Identifies and resolves problems in a timely manner; uses reason even when dealing with emotional topics.

Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance.

Interpersonal Skills – Listens to others without interrupting; keeps emotions control; outgoing, pleasant and friendly personality.

Oral Communication – Listens and get clarification; responds well to questions.

Teamwork – Contributes to building a positive team spirit.

Ethics – Treats people with respect; works with integrity and ethically; upholds organizational values. Takes necessary steps to handle confidential and/or private information.

Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.

Quality – Demonstrates accuracy and thoroughness.

Adaptability – Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent.

Dependability – Follows instructions, responds to management direction; takes responsibility for own actions.

Initiative – Asks for and offers help when needed.

Qualifications

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Technical degree or certificate from college or technical school; or at least three years related experience and/or training; or equivalent combination of education and experience.

Computer Skills:

• To perform this job successfully, an individual should have basic, applied knowledge of MS Office Suite or related software.

Other Skills and Abilities:

• Effectively work with a variety of personalities and always maintain a pleasant demeanor.

• Excellent verbal communication skills.

• Ability to compose professional written communication.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is frequently required to sit; feel; talk to be understood; use hands and arms to fully reach and handle items; use hands and fingers to operate and feel office equipment.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually low to occasionally moderate. Distractions (e.g. background noise and movement) may occur.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-WI-Appleton

Schedule: Full-time

Travel: No

Req ID: 231197

#LI-ME #ACO N/A