Burns & McDonnell Project Assistant in Chicago, Illinois
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
General administrative support for company projects and account teams as it relates to CRM usage.
Organize and maintain project files, filing system, project communications, CRM opportunities and notes.
Provide data entry for projects and CRM tracking.
Track status of projects and project opportunities as well as produce monthly progress reports.
Maintain tracking system for projects and project opportunities.
Track project schedules and budgets and report back to Project Manager any discrepancies.
Work with Project Managers on financial health portfolio.
Financial reporting and analysis.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Provide information to facilitate conversations regarding strategic business decisions as it regards to pursuits.
Record minutes from Project Manager/team meetings as well as account meetings.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.
All other duties as assigned.
High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.Proficient in Microsoft Word, Excel, Access and PowerPoint required.Applicable experience may be substituted for education requirements.Preferred Qualifications:
Proficiency within Excel, Data Models, Pivot Tables, Report Creation, and Formulas
Experience with Microsoft Flow, Microsoft Teams, OneNote, ProjectWise, PowerBI
Job Administrative/Office Support
Primary Location US-IL-Chicago
Travel: Yes, 5 % of the Time
About Burns & McDonnell
Burns & McDonnell is making the world a better place every day. When we take on some of the world’s toughest challenges, we’re putting the industry’s best thinking to work, striving to create amazing success for our clients and amazing careers for our employee-owners. Our staff of more than 7,000 engineers, architects, construction professionals, scientists, consultants and business professionals is constantly growing.
We have offices and projects across the U.S. and around the globe. We are proud to rank among FORTUNE magazine’s 100 Best Companies to Work For. Our culture, powered by 100% employee ownership, plays a major role in getting us there. Each employee brings a high level of commitment to every project. Clients have shown their appreciation of this dedication, rewarding us with a 90% repeat business rate and decades-long partnerships. That’s pretty cool for a firm that started as a small engineering consulting shop back in 1898.
At Burns & McDonnell, you’ll have the opportunity to make a difference while fulfilling your personal and professional ambitions. Our entrepreneurial culture lets you guide your destiny and shape the path your career travels. And with hundreds of service specialties, your career and development options are endless.
Are you ready to create amazing?
Burns & McDonnell is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans
Req ID: 192335