Burns & McDonnell Project Assistant in Chicago, Illinois
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
General administrative support for company projects and account teams as it relates to CRM usage.
Organize and maintain project files, filing system, project communications, CRM opportunities and notes.
Provide data entry for projects and CRM tracking.
Track status of projects and project opportunities as well as produce monthly progress reports.
Maintain tracking system for projects and project opportunities.
Track project schedules and budgets and report back to Project Manager any discrepancies.
Work with Project Managers on financial health portfolio.
Financial reporting and analysis.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Provide information to facilitate conversations regarding strategic business decisions as it regards to pursuits.
Record minutes from Project Manager/team meetings as well as account meetings.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.
All other duties as assigned.
High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.Proficient in Microsoft Word, Excel, Access and PowerPoint required.Applicable experience may be substituted for education requirements.Preferred Qualifications:
Proficiency within Excel, Data Models, Pivot Tables, Report Creation, and Formulas
Experience with Microsoft Flow, Microsoft Teams, OneNote, ProjectWise, PowerBI
Job Administrative/Office Support
Primary Location US-IL-Chicago
Travel: Yes, 5 % of the Time
About Burns & McDonnell
Burns & McDonnell is making the world a more amazing place with more than 7,000 engineers, architects, construction professionals, scientists and consultants on staff and growing. We strive to create amazing success for our clients and amazing careers for our employee-owners. We take on some of the world’s toughest challenges with the industry’s best thinking.
We have offices and projects spanning the US and the globe. We are proud to rank among FORTUNE magazine’s 100 Best Companies to Work For. Our culture of 100% employee ownership plays a major role in supporting that outcome. Each employee shares in the ownership of the firm, bringing the commitment of an owner to our projects. Clients appreciate that and have rewarded us with a 90% repeat business rate and decades-long partnerships. Pretty cool for a 100 year old firm that grows organically.
At Burns & McDonnell, you’ll have the opportunity to make a difference every day while fulfilling your personal and professional ambitions. Our entrepreneurial culture lets you guide your destiny and shape the path your career travels. And with more than 350 service specialties, your career and development options are abundant.
Burns & McDonnell is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans
Req ID: 192335