Burns & McDonnell Jobs

Job Information

Burns & McDonnell Executive Assistant - Management & Support (Dallas/Ft Worth) in Fort Worth, Texas

Description

The Executive Assistant will provide executive level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations. This is an in-office position located in our Dallas/Fort Worth office locations.

  • Provide high level administrative support to Regional Office Manager.

  • Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.

  • Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.

  • Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

  • Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.

  • Prepare a variety of communication including emails, meeting agendas, presentations, and meeting minutes.

  • Facilitate smooth and effective communications between Global Practice Managers, Business Development, HR Business Partner and Regional Office Manager. This may also include board members, company executives, client executives, government officials, media, and internal employees.

  • Responsible for handling sensitive and confidential information with confidentiality and integrity.

  • Maintain the security of Regional Office Manager’s records and files.

  • Facilitate document approvals and processing which includes invoices and contracts.

  • Manage schedules, appointment requests and a high volume of calendar meetings and events.

  • Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.

  • Coordinate travel arrangements and prepare travel itineraries.

  • Oversee catering and conference room management for division meetings and events.

  • Arrange conference calls and related conference room set-up.

  • Assist Regional Office Manager’s leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.

  • Provide cross training and performance feedback on entry level administrative staff.

  • Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.

  • All other duties as assigned.

Qualifications

  • Bachelor’s degree required.

  • 7 years' administrative experience supporting senior level executives.

  • Position requires ability to maintain the highest level of discretion and confidentiality.

  • Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.

  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

  • Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

  • Strong understanding of financial concepts is preferred (i.e. P&L, business plans, monthly reports, accrual accounting, etc.).

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Fort Worth

Other Locations US-TX-Dallas

Schedule: Full-time

Travel: Yes, 15 % of the Time

Req ID: 225919

#LI-RH #M&S

DirectEmployers