Burns & McDonnell Office Assistant in Houston, Texas
We are seeking to hire an Office Assistant in our Houston, TX regional office! The Office Assistant is responsible for supporting the office operations as directed by the Office Manager in a variety of administrative and operational tasks on a daily basis.
Assists in coordinating with building management all building maintenance activities, plus incidents and facility requests.
Coordination of office events and activities, including planning, setup and cleanup.
Provides relief for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.
Assist with New Hire Orientation including greeting new hires, taking badge photos, giving office tour and overview.
Prepare power point presentations and monthly reports.
Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings.
General administrative support for office leadership (booking travel, manage calendars, expense reports).
Track and log trip tickets for BMcD fleet and rental vehicles - including fleet vehicle cleanup and car inspection.
Handle purchase order requests for office supplies.
Prepare/set up audio and video conferencing.
Enter/update data and format within Excel.
Maintain office supplies inventory. Maintain paper supply at copiers.
Associate Degree in Business Administration or related field or 5 years related experience.
Prior office experience preferred.
Prior experience working with leadership strongly preferred.
Proven record of excellent customer service.
Effective verbal and written communication skills.
Excellent organization skills, attention to detail, and ability to handle multiple tasks.
Proficient in Microsoft Office.
Job Administrative/Office Support
Primary Location US-TX-Houston
About Burns & McDonnell
Burns & McDonnell is making the world a more amazing place with more than 5,000 engineers, architects, construction professionals, scientists and consultants on staff and growing. We strive to create amazing success for our clients and amazing careers for our employee-owners. We take on some of the world’s toughest challenges with the industry’s best thinking.
We have offices and projects spanning the US and the globe. We are proud to rank among FORTUNE magazine’s 100 Best Companies to Work For. Our culture of 100% employee ownership plays a major role in supporting that outcome. Each employee shares in the ownership of the firm, bringing the commitment of an owner to our projects. Clients appreciate that and have rewarded us with a 90% repeat business rate and decades-long partnerships. Pretty cool for a 100 year old firm that grows organically.
At Burns & McDonnell, you’ll have the opportunity to make a difference every day while fulfilling your personal and professional ambitions. Our entrepreneurial culture lets you guide your destiny and shape the path your career travels. And with more than 350 service specialties, your career and development options are abundant.
Burns & McDonnell is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans
Req ID: 190841