Burns & McDonnell Estimating Department Assistant (Kansas City) in Kansas City, Missouri
The Estimating Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Assists in the preparation of information and materials for submittals, presentations and proposals as needed.
Complies photographic, proposal, and firm credential files as needed.
Assists in the coordination of marketing functions or special events as needed.
Participates in marketing training sessions to improve marketing, communications, digital and content marketing knowledge as needed.
Source, provide creative input as needed and order project merchandise.
Order and maintain inventory of office supplies for the Estimating group.
Coordinate ordering of reference books and materials on an annual basis.
Take the lead in assembling divisional articles for the CDB Year in Review.
Update weekly Estimate Log and be able to mine data from that Log.
Prepare and assemble Estimating Proposal Binders for Management Review.
Coordinate and schedule Lunch-n-Learns, estimate review meetings and other meetings as required.
Enter and update division resumes as needed in Open Asset.
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
All other duties as assigned.
High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.
Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required
Candidate should be highly capable using Microsoft Excel, mainly managing data and utilizing typical functions. An example of functions used daily are column filters, conditional formatting, math functions, logic and look-up functions, data validation and familiar with the use of pivot tables.
Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)
Job Administrative/Office Support
Primary Location US-MO-Kansas City
Travel: Yes, 5 % of the Time
Req ID: 202227