Burns & McDonnell Project Assistant in Kansas City, Missouri
This position supports architecture, engineering and construction projects by assisting the Project Manager and project team in providing administrative assistance as needed or requested.
General administrative support for company projects.
Responsible for assisting team in meeting all due dates and deadlines.
Organize and maintain network project files, filing system and project communications.
Provide data entry for projects.
Format and bookmark documents for product deliverables.
Convert files into various formats as needed for documents (i.e. pdf’s, word, jpeg, etc).
Responsible for preparing documents for client submission correctly while performing other duties simultaneously.
Track status of projects and provide PM with updates on all deliverable documents, as well as status of team’s efforts.
Update record copies as needed.
Type memos, correspondence, reports and other documents as requested.
Responsible for preparing outgoing mailings and labels for all overnight deliverables. engineering project documentation and changes.
Prepare minutes from Project Manager/team meetings.
Answer phones and direct c
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup (i.e. “lunch and learns”).
Schedule and set-up team meetings as requested.
Order and maintain supplies.
Update the project calendars per project due dates.
Responsible to keep project teams apprised of all deliverable due dates.
Maintain meeting sign-in sheets.
Assist project managers with expense reports.
Track, log and distribute construction documentation.
Assist with researching safety records of potential subcontractors.
Evaluating existing processes and making recommendations for efficiency.
Must be able to deliver quick “turn around” times for all requests and project needs.
Assist other Project Assistants whenever possible; ability to quickly pick up in any aspect of project immediately.
Work extremely efficiently under minimum supervision.
All other duties as assigned.
High school diploma or equivalent. Minimum of 2-3 years applicable office/clerical experience preferred.
Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook preferred.
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail.
Exceptional communication skills (oral and written).
Professional correspondence free of grammatical and spelling errors.
SpecsIntact, Bluebeam, InDesign, Aconex, Document Locator a plus.
Applicable experience may be substituted for education requirements.
Comfortable working in a high intensive, fast paced, and demanding environment.
Able to pick up new software systems quickly, efficiently and with minimal training.
Ability to multitask and prioritize daily workload.
Job Administrative/Office Support
Primary Location US-MO-Kansas City
About Burns & McDonnell
Burns & McDonnell is making the world a more amazing place with more than 5,000 engineers, architects, construction professionals, scientists and consultants on staff and growing. We strive to create amazing success for our clients and amazing careers for our employee-owners. We take on some of the world’s toughest challenges with the industry’s best thinking.
We have offices and projects spanning the US and the globe. We are proud to rank among FORTUNE magazine’s 100 Best Companies to Work For. Our culture of 100% employee ownership plays a major role in supporting that outcome. Each employee shares in the ownership of the firm, bringing the commitment of an owner to our projects. Clients appreciate that and have rewarded us with a 90% repeat business rate and decades-long partnerships. Pretty cool for a 100 year old firm that grows organically.
At Burns & McDonnell, you’ll have the opportunity to make a difference every day while fulfilling your personal and professional ambitions. Our entrepreneurial culture lets you guide your destiny and shape the path your career travels. And with more than 350 service specialties, your career and development options are abundant.
Burns & McDonnell is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans
Req ID: 181121