Burns & McDonnell Office Assistant - Global Facilities (San Francisco) in San Francisco, California
The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis.
Assists in coordinating with building management all building maintenance activities.
Maintain and update filing, inventory, mailing database systems.
Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.
Prepare power point presentations and monthly reports.
Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings.
Track and log trip tickets for BMcD fleet and rental vehicles
Handle purchase order requests
Upload, create and maintain projects using Document Locator
Prepare/set up audio and video conferencing
Enter/update data and format within tables
Burn reports to CD or DVD and create labels
Maintain office supplies inventory. Maintain paper supply at copiers
Create and maintain project filing.
Assist with project set-ups and archive closed projects.
Coordination of office events and activities.
AS Degree in Business Administration or related field or 5 years related experience.
Effective verbal and written communication skills.
Proficient in Microsoft Office
Job Administrative/Office Support
Primary Location US-CA-San Francisco
Req ID: 211835