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Job Information

Burns & McDonnell Office Assistant - Global Facilities (San Francisco) in San Francisco, California

Description

The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis.

  • Assists in coordinating with building management all building maintenance activities.

  • Maintain and update filing, inventory, mailing database systems.

  • Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.

  • Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.

  • Prepare power point presentations and monthly reports.

  • Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings.

  • Track and log trip tickets for BMcD fleet and rental vehicles

  • Handle purchase order requests

  • Upload, create and maintain projects using Document Locator

  • Prepare/set up audio and video conferencing

  • Enter/update data and format within tables

  • Burn reports to CD or DVD and create labels

  • Maintain office supplies inventory. Maintain paper supply at copiers

  • Create and maintain project filing.

  • Assist with project set-ups and archive closed projects.

  • Distribute mail.

  • Coordination of office events and activities.

Qualifications

  • AS Degree in Business Administration or related field or 5 years related experience.

  • Effective verbal and written communication skills.

  • Proficient in Microsoft Office

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-CA-San Francisco

Schedule: Full-time

Travel: No

Req ID: 211835

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